Interlibrary loan

INTER-LIBRARY SUBSCRIPTION

The interlibrary subscription (IBA) issues publications from the main funds of the NNSGB of the National Academy of Sciences for temporary use by city and non-city organizations that have libraries in their structures, as well as to personal subscribers.

Note: Private individuals can order the publication that interests them through any library in their city (district) that has season ticket to the NNSGB of the National Academy of Sciences.

Note: The contract must be drawn up in two copies. After opening the subscription, the 1st copy of the Agreement is returned to the subscriber, the 2nd — remains in the NNSGB of the National Academy of Sciences.

Contact information

Address: st. Defense Heroes, 10,  Kyiv-680, 03680
Tel.: 8-044-526-39-53
E-mail: &nbsp ;obsl@dnsgb.com.ua
Head department: Galyna Mykhaylivna Nightingale

International interlibrary loan (IMBA)

The reader can order a book or an article that is not in the core collections of the National Library of the National Academy of Sciences of the Russian Academy of Sciences from foreign libraries. The term of use of the received publication is determined by the library-fund owner.

The cost of one order is Negotiable (excluding bibliographic revision).

RULES FOR USING
INTER-LIBRARY SUBSCRIPTION
NNSGB NAAS for collective subscribers of KYIV
AND KYIV REGION</span >

I. GENERAL PROVISIONS

1.1. The National Scientific Agricultural Library of the National Academy of Agrarian Sciences of Ukraine is a state-wide branch methodical center for collective subscriber services through the interlibrary subscription of scientific institutions and organizations of the Ministry of Agrarian Policy of Ukraine and the network of the National Academy of Agrarian Sciences.< /p>

1.2. Rules of use  the interlibrary loan (MBA) of the NNSGB of the National Academy of Sciences was developed in accordance with the Law of Ukraine "On Libraries and Library Matters". (1995), annex to the Law of Ukraine "On Libraries and Library Matters" (2000), on the basis of the Statute of the NNSGB of the National Academy of Sciences, according to the “Rules of use of the Central National Institute of the National Academy of Sciences of the National Academy of Sciences” (2001) and the technological instruction "The way of fulfilling the requirements of users and collective subscribers in the National Central Bank of Ukraine" (2003).

1.3. Services for collective subscribers of the city of Kyiv and Kyiv region are carried out on the basis of a single documentation of the established model, in accordance with the technological instruction “The way of fulfilling the requirements of users and collective subscribers in the National Central Bank of Ukraine” (2003).

1.4. Transmission of original library documents, production and forwarding of copies of documents (photocopies) is carried out on a paid basis.

1.5. Documents provided for temporary use are sent only by registered parcels, in special cases – by valuable parcels.

II. RIGHTS OF COLLECTIVE SUBSCRIBERS

2.1. Collective subscribers of the city of Kyiv and the Kyiv region  the right is granted to receive documents from the library fund of the NNSGB of the National Academy of Sciences for temporary use.

2.2. Any library, as well as any other organization, institution, enterprise in which an employee is officially appointed, responsible for work related to’related  with interlibrary subscription.

2.3. The basis for opening a subscription to the right of service through an interlibrary subscription is an order form certified by the seal of the ordering library and signed by it in front of the NNSGB NAAS  of the guarantee obligation indicating the responsible person (indicate passport data).

2.4. The following library documents are not issued to interlibrary subscription users: manuscripts, old printed editions, materials from collections, albums, maps, atlases, dissertations, encyclopedic editions, periodicals (magazines, newspapers), documents for official use and editions that are available in the NNSGB NAAS in one copy.

NOTE: via interlibrary subscription, collective subscribers of Kyiv and Kyiv region can be issued  scientific publications, which are available in one copy in the NNSGB funds of the National Academy of Sciences, in the event that there is no increased readership demand for them.

2.5. Collective subscribers have the right to receive no more than five copies of library documents at one time through the IBA.

2.6. The term of use of the issued documents is from 10 to 30 calendar days (depending on whether there is a sufficient number of copies of the issued document in the funds of the NNSGB of the National Academy of Sciences to meet reader demand).

2.7. At the request of the subscriber, the term of use of the library document can be extended, if the issued documents do not have  demand of other users.

2.8. Orders through interlibrary loan can be submitted on forms of the established form in person or by mail.

2.9. A separate form is filled out for each ordered document. It is allowed to fill out one form for several issues of one serial edition per year. Orders in the form of lists are not allowed.

2.10. On each form, the subscriber indicates the full name of his library or institution, its address and assigned  number.

2.11. Each form must bear the seal of the customer library with its exact name and information about the person responsible for work related to MBA and  her personal signature.

III. OBLIGATIONS OF COLLECTIVE SUBSCRIBERS

3.1. Every year, collective subscribers of the city of Kyiv and the Kyiv region are required to undergo re-registration and issue a new guarantee letter for the current year.

3.2. Obtaining library documents by proxy without specified requirements  is strictly prohibited.

3.3. Employees of the NNSGB of the National Academy of Sciences of the Russian Academy of Sciences who use interlibrary subscription services other than in the reading room of the NNSGB of the National Academy of Sciences of the Russian Academy of Sciences are obliged to sign the reader's form when receiving a library document.

3.4. Material responsibility for the preservation of documents received through interlibrary loan is borne by the subscriber.

3.5. A subscriber who has lost or damaged a document issued  from the NNSGB fund of the National Academy of Sciences, must replace it with a similar document or reimburse the costs of restoring the edition / the cost of a copy and frame/ or replace it with a document recognized by the Library as equivalent. The method of compensation and its amount depends on the value of the lost or damaged edition, determined by the Library.

3.6. In case of debt – library documents are not issued to collective subscribers until its complete liquidation.

3.7. Subscribers who violate the rules of use  interlibrary subscription, are deprived of the right to use it.

IV. LIBRARY OBLIGATIONS AT  SERVICES   OF COLLECTIVE SUBSCRIBERS    M. KYIV AND KYIV REGION

4.1. The library is obliged to:

4.1.1. create favorable conditions for subscribers when providing them with documents from  of the library fund of the NNSGB of the National Academy of Sciences through interlibrary subscription;

4.1.2. inform collective subscribers about all types of services provided  Library, including paid ones;

4.1.3. satisfy the informational needs of collective subscribers by providing them with documents from their funds, and in the absence of the necessary document, redirect their order to other leading libraries or inform the customer about the location of the document;</p align="justify"> p>

4.1.4.  to finalize subscribers' orders by using the reference and bibliographic apparatus;

4.1.5.    to enter reader forms for each employee of the NNSGB of the National Academy of Sciences –  user of documents from the funds of other libraries;

4.1.6.  systematically monitor the timely return of issued documents to the Library.

RULES FOR USING
INTER-LIBRARY SUBSCRIPTION
NNSGB NAAN for out-of-town collective subscribers

I. GENERAL PROVISIONS

1.2. The National Scientific Agricultural Library of the National Academy of Agrarian Sciences is a state-wide branch methodical center  on issues of service to collective subscribers through the interlibrary subscription of scientific institutions and organizations of the Ministry of Agrarian Policy of Ukraine and the network of the National Academy of Agrarian Sciences.

1.5.  The rules for using the interlibrary loan (ILA) of the National Library of the National Academy of Sciences of the Russian Academy of Sciences were developed in accordance with the Law of Ukraine "On Libraries and Library Matters". (1995), annex to the Law of Ukraine "On Libraries and Library Matters" (2000), on the basis of the Statute of the NNSGB of the National Academy of Sciences, according to the “Rules of use of the Central National Institute of the National Academy of Sciences of the National Academy of Sciences” (2001) and the technological instruction "The way to fulfill the requirements of users and collective subscribers in the National Central Bank of Ukraine" (2003).

1.6.  Out-of-town collective subscribers are served on the basis of a single documentation of the established model, according to the technological instruction "The way of fulfilling the requirements of users and collective subscribers in the National Security Service of Ukraine" (2003).

1.7. The forwarding of original library documents, the production and forwarding of copies of documents (photocopies) is carried out on a paid basis.

1.5. Documents provided for temporary use are sent only by registered parcels, in special cases – by valuable parcels.

II. RIGHTS OF USERS

2.1. Out-of-town collective subscribers are granted the right to temporarily use documents from the library fund of the NNSGB of the National Academy of Sciences.

2.2. Any library, organization, institution, enterprise, in which an employee responsible for work related to  interlibrary subscription.

2.3. The basis for opening an interlibrary subscription is an order form certified by the seal of the ordering library and its signing of a guarantee obligation to the NNSGB NAAS with the name of the responsible person (indicate passport data).

2.4. Scientific publications, which are available in several copies in the Library's collections, can be issued to out-of-town collective subscribers of the NNSGB of the National Academy of Sciences through an interlibrary subscription.

2.5. The following library documents are not issued to interlibrary subscription users: manuscripts, old printed editions, materials from collections, albums, maps, atlases, dissertations, abstracts of dissertations, encyclopedias, dictionaries, handbooks, newspapers, magazines, documents for official use, foreign scientific publications, as well as those publications that are in the NNSGB NAAS  is in one copy.

2.6. Out-of-town collective subscribers have the right to receive no more than five copies of library documents at one time through the services of the IBA.

2.7. The term of use of the issued documents is 30 calendar days, not including the shipment.

2.9. At the subscriber's request, the term of using library documents can be extended, if there are no  demand of other users.

2.10. Orders through interlibrary loan can be submitted on forms of the established form in person or by mail.

2.11. A separate form is filled out for each ordered document. It is allowed to fill out one form for several issues of one serial edition per year. Orders in the form of lists are not allowed.

2.12. On each form, the subscriber indicates the full name of his library or institution, its address and assigned  number.

2.13. Each form must bear the seal of the customer library with its exact name and information about the person responsible for the work related to  MBA and her personal signature.

III. OBLIGATIONS OF USERS

3.1. Every year, out-of-town collective subscribers are required to undergo re-registration and issue a new warranty letter for the current year.

3.2. Obtaining library documents by proxy without specified requirements  is strictly prohibited.

3.3. Material responsibility for the preservation of documents received through interlibrary loan is borne by the subscriber.

3.4. A subscriber who has lost or damaged documents issued  from the NNSGB fund of the National Academy of Sciences, must replace it with a similar document or reimburse the costs of restoring the edition / the cost of a copy and frame/ or replace it with a document recognized by the Library as equivalent. The method of compensation and its amount depends on the value of the lost or damaged publication and is determined by the Library.

3.6. If there is a debt, library documents are not issued to out-of-town collective subscribers until it is completely liquidated.

3.7. Subscribers who violated the rules of using interlibrary subscription – are deprived of the right to use it.

IV. LIBRARY OBLIGATIONS IN SERVICING FOREIGN COLLECTIVE SUBSCRIBERS

4.2. The library is obliged to:

4.2.1. create favorable conditions for subscribers when providing them with documents from the library fund of the NNSGB NAAS through interlibrary subscription;

4.2.2. inform out-of-town collective subscribers about all types of services that  provided by the Library, including  paid;

4.2.3. satisfy the informational needs of collective subscribers by providing them with documents from their funds, and in the absence of  of the required document, redirect their order in accordance with coordination to the leading scientific libraries of Ukraine or inform the customer about the location of the document;

4.2.4.  to finalize subscribers' orders through the use of reference and bibliographic apparatus;

4.2.5.  systematically monitor the timely return of issued documents to the Library.

TERMS OF SERVICE  FOREIGN  OF COLLECTIVE SUBSCRIBERS  THROUGH THE SERVICES OF INTERLIBRARY SUBSCRIPTION (MBA)  In NNSGB NAAS

(postal forwarding of library documents)

I. General provision

1.1.  Regulations "On the service of out-of-town collective  subscribers through interlibrary subscription services (MBA) at the NNSGB of the National Academy of Sciences (forwarding of library documents)» developed in accordance with the Law of Ukraine  "About libraries and librarianship" (1995), annex to the Law of Ukraine "On Libraries and Library Matters" (2000), Resolutions of the Cabinet of Ministers of Ukraine on "On approval of the list of paid services that can be provided by cultural and arts institutions based on  state  and  communal  form  property»  for  No. 534  dated June 5, 1997, section 1, §16, Resolutions of the Bureau of the Presidium of the Ukrainian Academy of Sciences dated November 21, 2002 (protocol No. 10) "On the state of implementation of the resolution of the Presidium of the Ukrainian Academy of Sciences " dated April 26, 2001 (protocol No. 7) "On urgent measures for the development of libraries of Ukraine", namely: on the introduction of partial self-sufficiency of the activities of the NNSGB of the National Academy of Sciences of the Russian Academy of Sciences, the provision "On marketing activities and provision of paid services of the NNSGB of the National Academy of Sciences of the National Academy of Sciences".

II. Organizational and legal form of service to out-of-town collective subscribers through the services of the IBA (postal forwarding of library documents)

2.1. Postal forwarding of library documents to out-of-town collective subscribers from the NNSGB funds of the National Academy of Sciences  is carried out by agreement of the NNSGB NAAS with the customer on the basis of  (at the subscriber's choice):

• contract conclusion  on the provision of paid services of the National Technical Service of the National Academy of Sciences of the Russian Academy of Sciences (Appendix No. 1 to the regulation "On marketing activities and the provision of paid services of the Central National Technical Service of the National Academy of Sciences of the National Academy of Sciences");
• postage marks (postage stamps).

2.2. Out-of-town collective subscribers are served by the IBA services (postal forwarding of library documents) by employees of the interlibrary subscription  department of document support.

2.3.  The work on postal forwarding of library documents to out-of-town collective subscribers is headed by the responsible employee of the interlibrary subscription and the head of the document support department.

2.4. The head of the department is responsible for:

• Preparation of basic organizational and technical documentation:
• Timely submission of financial reports on the use of funds and postage stamps (postage stamps) to the accounting department of the NNSGB NAAS on  forwarding of library documents to out-of-town collective subscribers through MBA services;
• Reliability of data on the use of funds and postage marks (postage stamps) on  forwarding of library documents to out-of-town collective subscribers through MBA services.

2.5.  Administrative control over work  employees of the interlibrary loan of the document support department regarding the postal forwarding of library documents from the funds of the NNSGB of the National Academy of Sciences  to out-of-town collective subscribers is carried out by the deputy director for research and library work.

III. Accounting and use of funds and postage
marks (postage stamps)

3.1. Accounting  funds and postage stamps (postage stamps) for the postal forwarding of library documents is carried out for the reporting period in the established manner.

3.2. The responsible employee of the interlibrary loan of the document support department maintains financial and accounting documentation in accordance with the requirements of tax legislation.

3.3. The chief accountant is responsible for providing a financial report on the use of funds and postage stamps to the address of the establishment.

3.4. Funds and postage stamps (postage stamps) received from out-of-town collective subscribers  can be used exclusively only on  postage when performing  subscriber orders.

3.5. In the event that funds or postal payment signs (postal stamps) will not be used by collective subscribers in the current year – will be used next year.

SAMPLE